How to Use a Custom Email Address With Gmail for Professional Emails

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How to Use a Custom Email Address With Gmail for Professional Emails

Email is still the most effective method of professional communication. Email is the most common means of communication for professional connections, and we use it every day for business or profession.

Have you ever thought that your emails would have greater effect if your email address was more professional?

A professional email address should finish with @yourwebsite.com rather than @gmail.com. As a result, your email would seem to originate from yourname@yourwebsite.com rather than yourname@gmail.com. Your emails, for example, would seem to originate from techexpert@makeuseof.com rather than techexpert@gmail.com.

A custom domain name is required to establish a professional email address using Gmail. After that, keep reading to discover how to configure Gmail to utilize a custom domain name!

Benefits of a Professional Email Address

If you own a company or provide services, it is preferable to use a professional email address rather than a free one.

The key advantages of a professional email address include (but are not limited to):

  • It offers you the appearance of legitimacy and professionalism.
  • It promotes your brand and functions as a domain advertising.
  • It is less vulnerable to hackers than free email accounts.

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What You Need to Make a Professional Email Address

Two things are required to create a professional email address.

The first component is a domain name, and the second component is web hosting. We propose the following web hosting companies due to their various advantages:

Steps to Create a Professional Email Address

Are you prepared to set up your new email address? Here’s how to go about it:

  1. Access your site hosting account. After logging in, go to the domain property where you wish to establish your professional email address.
  2. Navigate to the Email setup page in your cPanel.
  3. Click “Email Accounts” and go to the part where you may set up a new email account.
  4. Your hosting provider has already provided you with the @yourdomain.com address. You only need to put your name before @yourdomain.com.
  5. Before proceeding, choose and confirm your password.
  6. Before selecting the “Create Account” button, choose “Unlimited mailbox quota.”
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Note: The particular individual stages may differ based on the web hosting service you choose, but the concept and technique remain the same.

Voila! You’ve just made your first professional email address. Now we need to link it with Gmail so that you may use it with Gmail to send emails using @yourdomain.com instead of @gmail.com.

Setting Up Gmail With Your Custom Email Address

To connect your new professional email address to Gmail, follow these steps:

  1. Sign in to your Gmail account and click the “Settings” button in the upper right corner.
  2. Click “See all settings.”
  3. On the top, choose the “Accounts and Import” option.
  4. Scroll down and click “Add a mail account” to discover “Check mail from other accounts.”
  5. You will see a yellow window appear. Fill in the professional email address you set on your web hosting and then click “Next.”
  6. With the “POP3” option chosen, click “Next.”
  7. Fill in the same username and password that you used for your web hosting in the following box.
  8. Check that the POP server is set to “mail.yourwebsite.com” and that the “Label incoming messages” box is checked.
  9. Click “Add account,” then select the “Yes” box for sending email.

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How to Create an Alias in Gmail

An alias is the name that appears in an email. You may make it your first name, first and last name, brand name, or any name you choose.

For example, you might set up a customer support email account with the alias “Customer Support.” Your email address may be support@yourwebsite.com, and when your customers open it, they will see “Customer Support” as the sender.

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Once you’ve created your professional email address and linked it to Gmail, you’ll be prompted to provide an alias:

  1. When the popup appears, do not uncheck the “Treat as an alias” option.
  2. Enter the name of the alias you want your customers to see when you send emails. Select “Next Step.”
  3. Enter the same username and password that you previously used for web hosting and pairing with Gmail.
  4. Click “Add Account” and choose the TLS method.

Verifying Your New Email Account

Once you’ve created your business email account and linked it to Gmail, you’ll need to validate it before you can begin sending and receiving emails. To do this, you must:

  1. Navigate to the “Accounts and Import” section of Settings.
  2. Scroll down to “Check mail from other accounts” and click “Check mail now” once again.
  3. You will now see that you have a new email. The fresh email you’re seeing is one that Gmail sends you for verification. Because this is a fresh account with no activity history, you must first check your emails. You will not have to do this manually after you begin sending and receiving emails on this email account.
  4. Go to your inbox to find the email from the Gmail team. This email includes a link and a one-time password that you must use to verify your account.
  5. When you click on the link, a new window will appear. Close the window by clicking “Confirm.”
  6. You will find a code at the bottom of this email, which you must copy before copying it into the yellow box where it requests your verification code.
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Test Your New Professional Email With Gmail

Now that you’ve finished generating and matching your new professional email address, it’s time to put it to the test.

Send yourself a test email to your new professional email address using any other email account you may have. Send an email response from your new email account to ensure that it can both receive and send emails.

I hope everything works fine now that you’ve tried your new professional email account. You may now send and receive professional emails for your company using your professional email address.

You no longer have to send emails to companies and be disappointed when you don’t get a response since your email originated from @gmail.com!

Reap the Benefits of a Professional Email Address

These steps may seem difficult to some of you, but believe me, they should only take you around 15-20 minutes. The advantages and benefits of spending a few minutes in setting your business email address on Gmail are invaluable.

I’ve personally profited much from having a professional email account, and the advantages are many. Get a new professional email address right now and start climbing the ladder of success and professionalism!

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