How to Unsend an Email

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How to Unsend an Email

Have you ever sent an email that you shouldn’t have? Don’t worry, some email providers have an unsend capability.

Popular email clients such as Gmail, Outlook, and Mailbird allow you to remember emails. We’ll teach you how to unsend an email in various email services in this section.

How to Unsend an Email in Gmail

Gmail has a feature that allows you to call your sent messages back if you are inside a certain time restriction.

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This functionality works as follows: your email is placed on hold and will not be delivered until the time range you choose has elapsed. During this period, you may choose an option in Gmail to recall your email.

Here’s how to set it up and utilize it in your Gmail account:

  1. Open Gmail.
  2. Select See all settings by clicking the Cog symbol in the top-right corner.
  3. If you haven’t already, go to the General tab at the top.
  4. Scroll down until you see the Undo Send option.
  5. Click the Send cancellation period option and enter the length of time you wish to hold your emails before sending them. You may opt to postpone your emails by five to thirty seconds.
  6. To save your changes, go to the bottom and click Save Changes.
  7. To utilize the functionality, start by creating a new email by clicking Compose.
  8. Fill up the blanks with your email’s content and send it as usual.
  9. A message sent prompt will show at the bottom of your screen. In the popup, click Undo to recall your email.
  10. Your email will be recalled.
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How to Unsend an Email in Outlook for Web

Many of the capabilities available in Outlook for web are also available in the Outlook desktop program. This includes the ability to retrieve previously sent emails.

To unsend an email from Outlook for web, first activate the capability in Outlook’s settings. We’ll teach you how to accomplish it right here:

  1. Log in to your Outlook account by going to the Outlook website.
  2. Click the Cog symbol in the upper-right corner, then scroll down and choose View all Outlook settings. This opens the main Outlook online settings menu.
  3. Select Compose and respond from the center column after clicking Mail in the far left menu.
  4. Scroll down until you find the Undo Send option in the right side.
  5. To select how long you may unsend an email, use the slider in this area.
  6. When you’re finished, click the Save button at the bottom to save your settings.
  7. To utilize this functionality, create and send a new email using the Outlook online app.
  8. A Sending notice will show at the bottom of your screen. Click the Undo button to cancel the email you just sent.

How to Unsend an Email in Outlook for Desktop

The unsend capability in the Outlook desktop software is unlike any other technique of unsending. You may really recall an email that has already arrived in someone’s inbox via the Outlook desktop program.

There are various prerequisites that must be met in order to utilize the functionality. For example, you and the receiver must both be using Outlook, and your email must be in the recipient’s inbox and unopened. However, bear in mind that these aren’t the sole prerequisites—the entire list of situations and needs can be seen on this Microsoft Support website.

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If you satisfy the prerequisites and wish to check out this functionality, do the following steps:

  1. Launch Outlook on your PC.
  2. Click Sent Mail on the left.
  3. Double-click the email to be recalled.
  4. On the next screen, locate the Move section, click More Move Actions, and then pick Recall This Message.
  5. Tick the box that says Delete unread copies of this message.
  6. Tick Tell me whether each recipient’s recall succeeds or fails so you may see the results.
  7. Click the OK button.

If everything went correctly, your email should have been retrieved from the recipient’s inbox.

Outlook also has an unsend capability similar to Gmail. To utilize this, you must first build an Outlook rule that delays the delivery of your emails by a specific amount of time. This allows you to remember your email even after you’ve hit the Send button.

How to Unsend an Email in Mailbird

Mailbird is a popular email client and it also includes the ability to unsend your sent emails.

If you use or are thinking about using this program, here’s how to unsend an email in Mailbird:

  1. Start Mailbird and then click the three horizontal lines in the upper-left corner.
  2. Choose Settings from the list of available choices.
  3. In the left sidebar, choose Composing.
  4. Scroll down to the Sending area on the right pane.
  5. Adjust the time by dragging the Undo send period slider to the right.
  6. To end the window, click the X symbol in the upper-right corner.
  7. To check out this functionality, create a new email and send it as usual.
  8. At the bottom, you’ll notice a Sending message notification. Unsend your email by clicking the Undo button next to it.
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What About Other Email Services?

While the email providers mentioned above allow you to unsend an email, many others do not. Yahoo Mail does not allow you to retract sent emails. The default Mail programs on both Windows and macOS are the same.

If you use Yahoo Mail, you should consider using it with a desktop email client that supports the recall function. Similarly, for everyone who uses the default Mail program, a third-party email client for macOS with unsend capability would be the ideal alternative. And if you’re still using Windows’ default Mail program, it may be time to move to Outlook.

If you decide to continue using these email services, you should be cautious while drafting your emails since there is no way to undo them.

Unsending Your Sent Emails

Accidentally sending emails is a common cause of concern. If this ever occurs to you again, you now know how to unsend emails in numerous email applications. It’s a terrific feature to be aware of ahead of time so you don’t make any mistakes while sending critical emails.

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