How to Transfer Your Email From Microsoft 365 to iCloud+ 

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How to Transfer Your Email From Microsoft 365 to iCloud+ 

Switching from Microsoft 365 to Apple’s iCloud+ consolidates your email with a single provider and may save you money. You should also not cease utilizing Microsoft 365 tools if you still need them.

After all, if you pay for iCloud storage at any level, you have access to iCloud+, which includes the opportunity to create a custom email domain and even share it with family members.

Making the move takes roughly 30 minutes of concentrated effort and a willingness to engage with Microsoft 365 tools in a new manner.

What Are the Differences Using iCloud+ vs. Microsoft 365 for Email?

There are advantages and disadvantages to utilizing iCloud+ for email instead of Microsoft 365. The primary distinction is how much of an email power user you are.

The Pros of Using iCloud+ for Email

  • Cost-cutting measures. Subscriptions add up rapidly. If you don’t use Microsoft 365 regularly, iCloud+ may save you money and minimize the amount of services you have to maintain. If you just require Microsoft 365 tools on occasion, the free tier may suffice.
  • Consolidation. Checking several inboxes takes time. True, you may combine all of your email accounts into a single program, such as Microsoft Outlook or Apple Mail. However, if you follow that strategy, you may begin to wonder why you are paying for various services.
  • There are many addresses. Each member of your family sharing group may add three addresses per domain to iCloud+. This enables each individual to tailor their email management by specifying main, secondary, and tertiary addresses. This is in addition to Apple’s Hide My Email function, which enables users to generate random email addresses that forward to their iCloud email account.

Related: How to Access iCloud on Your Android Phone

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The Cons of Using iCloud+ for Email

  • There are no strong regulations. The powerful rules in Outlook are accessible in both the online and desktop versions of the software. In contrast, the guidelines offered at iCloud.com and in the Apple Mail app are simple. Furthermore, rules defined on Mail’s desktop version do not sync to the web. That implies your Mac must be switched on for the rules to operate across your devices. However, if all you want to do is move incoming mail to a specified folder, forward it, or delete it, the existing rules choices should enough.
  • The web interface is inadequate. In compared to the sophisticated capabilities of Outlook for the web, the online edition of Mail is surprisingly rudimentary. Apple’s primary concentration is on the desktop and mobile versions of Mail, both of which are seldom updated.
  • There is no all-purpose address. iCloud+ cannot be configured to generate a catch-all email address for your domain. This is a significant disadvantage for many individuals. Furthermore, the three email addresses per person restriction is in certain situations insufficient. Microsoft 365 customers may set up a catch-all mailbox.

How to Transfer Your Email to iCloud+ From Microsoft 365

Here’s how to use iCloud+ to merge your email accounts.

Back Up Your Email

Backing up your email is the first step in migrating it from Microsoft 365 to iCloud+.

To back up Outlook on a Mac:

  1. Select the Tools tab.
  2. Click Export.
  3. Select the data to export in the Export to Archive File (.olm) box.
  4. Continue and choose where you wish to save the Archive File.
  5. When you get a message that the export is complete, click Finish.

If you have your Microsoft 365 email account set up on Apple Mail alongside your iCloud email account, the procedure is a bit simpler. You may transfer your email from the Microsoft 365 inbox (and any other inboxes you’ve configured) to iCloud.

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Here’s how to do it:

  1. All of your Microsoft 365 emails should be downloaded to your PC.
  2. Choose all emails from your Microsoft 365 mailbox.
  3. Drag and drop them into your iCloud inbox.

Check sure your mailbox is empty by login into Microsoft 365 on the web.

Depending on the size of your inbox and Internet bandwidth, the procedure might take several hours.

How to Transfer Your Email to iCloud+

It takes roughly 30 minutes to transfer your email from Microsoft 365 to iCloud+ and demands careful attention to detail. Fortunately, Apple has made the procedure as simple as possible.

To begin, browse to www.icloud.com and sign in using your Apple ID. Then, in the top-right corner, pick the drop-down next to your name.

Select Account Settings. Then, under Custom Email Domain, choose Manage.

Choose whether the domain will only be used by you or by members of your family sharing group.

Enter the domain name to which you wish to link iCloud+.

Enter the email address associated with your domain (you can create more email addresses later).Apple will then send you an email to confirm your address. The email will provide specific instructions for completing the transfer.

Depending on your domain, the transfer might be as simple as logging into your domain registrar. Your email will be moved to iCloud+ automatically.

This is the situation with GoDaddy, a major US-based domain registrar that also provides Microsoft 365 subscriptions. Before making the transfer, GoDaddy assures that it would disconnect your email from Microsoft 365.

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If your domain registrar does not provide this service, you will need to manually alter your DNS records to route email to iCloud.

Apple will send you an email with detailed information on how to accomplish this. This Apple support paper also contains these steps.

Make a point of copying and pasting all DNS entries precisely as they appear.

It may take up to 24 hours for the move to take effect once your settings have been changed. Email usually begins to come within 10 minutes.

You may, of course, continue to use Microsoft 365 products after migrating to iCloud+. While iCloud+ will manage your email, you may still use your email address and password to access Microsoft 365 applications like as Word and Excel. Even if you do not renew your membership, you may discover that the free, web-based version of Microsoft 365 is sufficient.

You can also integrate your iCloud email to Outlook desktop and mobile versions and leverage functions that Apple Mail lacks, such as the strong send later option.

Related: How to Schedule an Email in Outlook

Transfer Your Email From Microsoft 365 to iCloud+

Transferring your email from Microsoft 365 to Apple’s iCloud+ takes some planning and roughly 30 minutes. It is a simple process that consolidates your email with a single provider, which you are most likely already paying for if you use Apple goods.

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