How to Structure a Cover Letter and Resume When Sending via Email

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How to Structure a Cover Letter and Resume When Sending via Email

Job seeking is similar to gold prospecting. You can hit it rich and get a job if you play your cards correctly. If you make a mistake, you may lose your job with that firm.

There are several ways to contact the organizations for which you wish to work, and one of them is by email. Here’s how to format your CV and cover letter for an email application so that you don’t ruin your chances.

1. Do Your Research

Doing your research is the most important thing you can do before applying.

This research is relevant to the employer and how they want you to submit your application. Some firms do not accept email applications, and if you attempt, you will be instantly denied.

Once you’ve determined whether or not you’re permitted to email them, follow the directions on the job ad to the letter. If they have unusual expectations for the phrasing of your application, or if they urge you to build your subject line in a certain manner, follow their instructions. If they advise you to address the cover letter to a particular individual, do so.

Those instructions are a test to check if you can correctly follow commands. They also want to know whether you have a keen eye for detail, which are both important qualities in the business.

2. Subject Line

One of the most significant aspects of your application is the subject line of your email. It might be the difference between the firm opening the email or dismissing it as spam.

If you don’t have precise instructions for the subject line, incorporate a reference to the email’s general objective.

In this case, “JOB APPLICATION: Entertainment Writer” is a decent place to start. It’s a fast and easy approach to convey explicitly what your email’s content is about. It is also an excellent location for keywords.

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In other circumstances, you’ll be sending an email to a shared inbox, but you know who the email should be addressed to. In these cases, you may include something like “ATTN: [Insert Name]” to the beginning of the subject line. Anyone reading the inbox will know who to send it to this way.

3. Introductions

There are a few things you must get right when introducing yourself and addressing the individual who will be reviewing your application. You must do the following:

  • Correctly spell their name or title.
  • With your introduction, set the right “tone.”

Before you apply, learn about the company’s public “face.” What kind of culture are they attempting to project to the rest of the world?

Are they laid-back and fun? Are they really real? If they’re informal, a simple “hello” and addressing the recruiting manager by their first name might suffice—-but only if you know their name to begin with.

If the person you’re contacting prefers to be addressed by a certain title, use it.

You may say “Dear [insert name]” or something similar when the business is more serious. It should be noted that titles like “Mr.” and “Mrs.” have gone out of favor in recent years, since internet profiles do not necessarily reveal a person’s marital status or gender.

All of this is to suggest that when you present yourself, you should make sure that your introduction is corporately and culturally appropriate for the organization. If you don’t, it might be a red indicator that you don’t share their company values.

4. Put Your Cover Letter in the Body of Your Email

When submitting your application through email, include your cover letter in the body of the email.

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This is due to the fact that when you send an email, that email serves as your cover letter. Because it is the first thing the hiring manager will see, you should put your best foot forward.

Another reason to use this method is that you don’t want the recruiting manager to read your cover letter again. Keep in mind that these folks are pressed for time.

They may get dissatisfied if they read a condensed introduction in your email, followed by the complete cover letter in an attachment. There’s a bit too much repetition here.

If they want you to attach a copy of your cover letter, follow their directions properly.

5. If You Attach Anything, Make It a PDF

Some businesses do not allow attachments, and if you attach a file to your application, it will be sent to spam. If a firm does not accept attachments, it will normally state this in the job offering.

If you are unable to utilize attachments or are concerned that your application will be rejected because of them, provide links to an online version of your resume, such as your LinkedIn page. Make sure the anchor text for those links is descriptive enough for folks to understand what they’re clicking on.

If you can send attachments, it’s typically a good idea to send them as PDFs. They are a fairly ubiquitous file format that can be opened by a variety of apps as well as current browsers. This allows folks to access your resume whenever and wherever they choose.

Concerned that you may have included incorrect information in your attachments? Here’s what you shouldn’t include on your CV.

6. Don’t Spam People

Finally, don’t bother individuals after you’ve submitted your application. Don’t send them an email asking whether they’ve read it yet. If you do, your communication may soon be considered spam.

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Some businesses send out auto-replies to confirm receipt of your application. Others, however, do not.

Because the application procedure is still open, some firms may take a long time to respond. They may or may not reply at all. This is simply the way the game is.

Be nice and friendly if the firm emails you back to ask you additional questions but does not give you an interview.

If you answer their questions and they don’t respond within a few weeks, it’s OK to send a brief email asking if they have any more questions. You should also inform them that you are still available for an interview.

However, if the firm does not react to this follow-up, or if they answer negatively, do not send them any more emails. Recognize that certain internet programs just do not operate. You may always try your luck with another firm.

Email With Care

Sending a résumé by email might be nerve-racking, but if you follow these simple steps, you’ll be well on your way. At the very least, you may be certain that your application will be evaluated based on your level of expertise, rather than some evident flaw in your application.

Looking for more job-search advice? The following is a list of frequent cover letter errors.

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