How to Stop Outlook From Saving a Copy of Your Sent Emails

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How to Stop Outlook From Saving a Copy of Your Sent Emails

Microsoft Outlook keeps a copy of every email you send using the program. This enables you to access your sent emails whenever you want. If you don’t want this to happen and want to leave your Sent Items folder empty, you may stop Outlook from preserving a copy of your sent emails.

There are a few ways to do this with Outlook, and this tutorial discusses some of them.

Why Not Save Your Sent Emails?

To be honest, there aren’t many reasons why you shouldn’t keep your sent emails. That is not to argue that there aren’t any causes.

If you are worried about your privacy, this is something you should consider. It ensures that no one may see your sent emails using Microsoft Outlook.

Another possibility is that your computer is running out of space. You may clear up space on your storage disk by not saving your sent emails, particularly those with huge attachments.

How to Prevent Outlook From Saving a Particular Email in Sent Items

You may block sent emails from being saved in your inbox on a per-email basis. This way, you may choose which emails to utilize this functionality on. Here’s how to prevent Outlook from storing individual sent emails:

  1. Open Outlook and begin composing a new email. This is the email that will not save to Sent Items.
  2. Click Options at the top of the email write window.
  3. In the More Options area, choose the Save Sent Items To option.
  4. Select Do Not Save from the list of alternatives.

Outlook won’t save a copy of this email in Sent Items.

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Related: Microsoft Outlook’s Little-Known Hidden Features

How to Prevent Outlook From Saving All Your Sent Emails

If you don’t want Outlook to keep your outgoing emails, you may tell it to cease saving them in sent items. There are two options, which are explained below.

Using the Microsoft Outlook App

The Outlook settings menu is the simplest approach to discontinue saving all of your sent emails. You just need to untick one option to be done. This is how you do it:

  1. Start up Outlook on your PC.
  2. Click File in the top-left corner, followed by Options in the left sidebar.
  3. From the left column, choose the Mail menu.
  4. Scroll down to the Save messages area in the right pane.
  5. There’s an option here that states Save copies of messages in the Sent Items folder. Uncheck this box.
  6. Click OK at the bottom.

Outlook will no longer maintain a copy of any of your sent emails. If you need to re-enable the functionality, just tick the option again and repeat the process.

Using Windows Registry

You may prevent Outlook from saving your sent emails by editing the Windows Registry. You may do this by adding a new registry value.

If you’re not sure, make a backup of your Windows registry first, and then proceed with caution:

  1. Open Outlook and go to the File menu in the upper-left corner.
  2. From the left sidebar, choose Office Account.
  3. On the right pane, click About Outlook.
  4. Take note of the Outlook app’s version. This is shown in brackets at the top of your screen.
  5. By pressing Windows + R, inputting regedit, then clicking Enter, you may access the Registry Editor.
  6. Click Yes in the prompt.
  7. Navigate to the registry’s following directory. This route accesses the Outlook 16 registry values, therefore be sure to choose your own version in the URL below. HKEY CURRENT USER\Software\Microsoft\Office\16.0\Outlook\Preferences
  8. Once there, right-click someplace in the right pane that is empty and choose New > DWORD (32-bit) Value.
  9. Enter SaveSent as the DWORD name and click Enter.
  10. Click the freshly produced DWORD file twice.
  11. Click OK after entering 0 in the Value data field.
  12. Close the registry.
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If you ever need Outlook to start preserving your sent emails, just set the SaveSent DWORD to 1 and that should do the trick.

How to Save Your Sent Emails in a Different Folder

You may keep your sent emails in more than one folder, including Sent Items. If you’d rather have another folder for your sent messages, you may change that setting in Outlook.

This necessitates the creation of an Outlook rule that directs all sent emails to the specified folder. This is how you make this rule in Outlook:

  1. Open Outlook and choose File from the top-left menu.
  2. On the right, click the Manage Rules & Alerts button.
  3. Under the Email Rules menu, choose New Rule.
  4. Click Next after selecting Apply rule to communications I sent.
  5. Outlook will prompt you to choose the condition you want to apply to your rule. To apply the rule to all of your sent emails, click Next without making any selections.
  6. Hit Yes in the prompt.
  7. Tick the box to transfer a copy to the selected folder.
  8. In the bottom box, click the chosen blue link.
  9. Click OK after selecting the folder where you wish to keep your sent emails.
  10. Click Next.
  11. Enter a name for your new rule and then click Finish to complete the rule setup.

Your future sent emails will now be saved in the folder you choose, rather than Outlook’s default Sent Items folder.

If you ever want to turn off this new behavior, go to Outlook’s rules menu and uncheck the newly established rule. This will deactivate the rule and the actions it takes.

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Don’t Let Anyone See the Emails You Send

If you want to keep your emails as private as possible, avoid keeping them in the Sent Items folder. The strategies described above assist you in doing this so that no one knows what emails you send and to whom.

Furthermore, if you do not want a copy of your emails in Microsoft Outlook, you may archive them instead. However, bear in mind that this makes your emails searchable, so it may not be the best choice if you want to conceal your emails.

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