Email addresses that conclude in @your name.com have a nice ring to them. Fortunately, Zoho Mail makes it simple to get such a customized address for free. We’ll show you precisely how to accomplish it once we explain the necessary preparations.
Prep Work: Register a Domain Name
You must first purchase the vanity URL or domain from a domain name registrar before you can set Zoho to host your email at it. We propose the following registrars:
(If you’re not sure what a domain name is, these domain name samples can help you figure it out.)
Zoho offers domain name registration services. If you choose that option, you may skip this step and purchase the domain name from Zoho during the email hosting setup procedure.
For the sake of this lesson, we’ll assume you already have a domain.
It should be noted that most web hosting options offer email hosting as well. So, if you’ve paid for a website setup package, you don’t need Zoho to host email at your domain. However, if you want to utilize Zoho’s feature-rich suite of email and other cloud-based tools, you may sign up for an account anyhow.
Alternative Email Hosting Setup
Certain domain name registrars, such as iwantmyname.com, allow you to add a variety of popular services to your domain with a few mouse clicks. Check with your registrar to see if they provide a similar straightforward setup procedure for Zoho email hosting.
If so, you may skip this instruction and use the alternate setup technique to save time. If it doesn’t, use the steps below to manually setup Zoho Mail to handle email at your own domain. If you’re using a region-specific version of Zoho, such as zoho.in, your setup process may differ somewhat.
Step 1: Sign Up for Business Email With Zoho
To host email at a custom domain, you’ll need a corporate email account. (You obtain an email address that ends in @zoho.com if you have a personal email account.)
Visit the Zoho Mail site to get started with setting up a business email account. Choose the Business Email radio choice and then press the Sign Up Now button. This will lead you to the Zoho Mail price page, where you may choose a pricing tier.
If you just need to host email at one domain, Zoho’s Forever Free package should suffice. Of course, regardless of the plan you choose, the email hosting setup procedure is essentially the same.
After you’ve selected the sign-up button for the package you want, you’ll need to connect your domain:
- Select the radio option Sign up with a domain I already own.
- In the given area, enter your whole domain name (including the extension). The www portion of the URL has been pre-filled for you.
- Next to the field, click the Add button.
Zoho will then ask you for a few personal details including:
- The username for the email address you’d want to create. Zoho appends your domain name and extension automatically and considers the first user as the administrator.
- A contact email address for unusual situations, such as password resets. This should be distinct from the one you’re currently working on.
At this point, Zoho will request that you validate your cellphone number and enable 2FA, or two-factor authentication, for your account. The first step is required. If you are not yet ready to activate 2FA, you may skip this step by selecting the Remind me later option.
Step 2: Add and Verify Your Domain
You’ve now reached your domain’s Control Panel or the Domain Setup page. And now it’s time to confirm that you control the domain you’ve linked to Zoho. This informs Zoho that you have administrator permissions to utilize Zoho’s services with the associated domain.
You may use one of three techniques to validate your domain:
- TXT Method
- CNAME Method
- HTML Method
After you pick your DNS hosting provider from the Select your domain’s DNS Manager from the list dropdown menu, you’ll get Zoho’s instructions for each technique. To find the DNS host for your domain, use this online guide.
(DNS providers are distinct from domain name registrars, but in certain situations the latter also serve as DNS providers.)
Have you followed the step-by-step steps provided by Zoho to validate your domain? Then it’s time to wait for the new information to spread over the internet. In other words, you must wait for DNS propagation, which might take several hours. Here’s an explanation of DNS propagation and how to verify its status.
Return to the previous Control Panel screen after the DNS changes have propagated. There, choose the verification method you want to use and click the Verify… button. If you included a TXT record for verification, for example, click the Verify by TXT option.
Zoho encourages you to complete the creation of the principal user. You may change the username you picked during the registration process. The first user gets promoted to Super Administrator and has total control of the account.
Step 3: Set Up MX Records to Start Receiving Email
You may now add new users to the account and set up shared email addresses or groups. Before configuring email delivery at your new email address, make sure you complete these procedures (es).
You will only begin receiving email when you have successfully configured the MX records for your domain with your DNS server. After you pick your DNS host, Zoho also gives the essential steps.
Return to the Control Panel and click the MX Lookup button once you’ve followed the instructions and updated the MX Records. Click the OK button in the confirmation message that appears.
You are now ready to receive messages in your new Zoho inbox. You may take it a step further by adding SPF and DKIM records to your domain. These will keep spammers and other dangerous entities away from your domain and your incoming and outgoing emails.
Zoho will also help you through the process of transferring your emails from your current provider and configuring Zoho Mail’s mobile applications. That concludes Zoho’s official setup for receiving email at your own domain. To begin using your new mailbox and the productivity applications that come with it, click the Go to Workplace button.
Get a Better Email Address
Zoho is one of the few dependable and easy solutions that offers free ad-free email hosting for your own domain. This feature is one of the primary reasons we encourage signing up for a Zoho account.
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