How to Schedule an Email in Gmail to Delay Sending It

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How to Schedule an Email in Gmail to Delay Sending It

You may not always want to send an email right away. Maybe it’s late at night, or your email includes time-sensitive information. Instead, you should schedule an email to be delivered at a later date and time.

We’ll teach you how to schedule an email in Gmail so that you may postpone its delivery and send it later at a time of your choice.

Why Schedule Emails?

Many Gmail users were clamoring for the option to schedule emails, particularly because competing email programs could do so. Google ultimately responded to those pleas in 2019 when it offered the option to schedule emails in Gmail.

You may schedule an email to be sent on a specified day and time, and the request will be executed automatically, regardless of whether Gmail is open.

Woman juggling business objects
Image Credit: studiostoks/Depositphotos

The option to schedule emails comes in handy for a variety of reasons. For example, if you are drafting a business email on the weekend or in the middle of the night, you may not want to send it right away for fear of looking too focused on work. Instead, schedule that email for Monday morning so it’s at the top of someone’s inbox when they go to work.

Alternatively, your receiver might be in a different time zone. Rather of sending the email during the day when the recipient is sleeping, you may schedule it to appear in their inbox when they wake up so that they get the notification—-useful for folks with busy inboxes.

Perhaps your email includes sensitive information that you are unable to transmit at the moment it is sent. You may have your email drafted up and ready to go using this Gmail function, postpone sending it with the scheduling tool, and have it automatically sent out whenever it is appropriate.

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Related: How to Schedule an Email in Outlook

How to Schedule an Email in Gmail

Gmail allows you to plan up to 100 emails at once. If you’re very organized, you can also plan emails up to 49 years in advance.

Desktop

  1. Click Compose to begin creating your email, entering the recipient(s), subject, and content as normal.
  2. Click the dropdown arrow next to the Send button.
  3. Click Schedule send.
  4. To schedule the email, choose one of the presets, such as Tomorrow morning. Alternatively, you may specify your own by clicking Select date and time.
  5. Select Schedule Send (if you defined your own date and time.)

Mobile or Tablet (Android and iOS)

Except for Step Two, where you must hit More (three dots) in the upper right, the instructions for Android and iOS smartphone or tablet are the same as previously.

How to View or Change Scheduled Emails in Gmail

The Scheduled folder will appear after you’ve scheduled an email. You may verify and update the emails you’ve scheduled here.

Desktop

  1. On the left pane, choose the Scheduled folder.
  2. Click the email you want to change.
  3. Click Cancel send above the email body.
  4. Make any required adjustments to the email.
  5. Click the dropdown arrow next to the Send button.
  6. Click Schedule send.
  7. Select a new date and time.

Mobile or Tablet (Android and iOS)

  1. Select Menu (three horizontal lines.)
  2. Tap Scheduled.
  3. Tap the email you want to change.
  4. Tap Cancel send.
  5. Tap the pencil symbol to edit the email and make any required adjustments.
  6. Tap More (three dots) in the upper right corner.
  7. Tap Schedule send.
  8. Select a new date and time.
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How to Cancel Scheduled Emails in Gmail

A scheduled email may be easily cancelled. Just remember to finish it before the deadline! When you cancel a planned email, it is saved in the Draft folder.

Desktop

  1. On the left pane, choose the Scheduled folder.
  2. Select the email that you want to delete.
  3. Click Cancel send above the email body.

Mobile or Tablet (Android and iOS)

  1. Select Menu (three horizontal lines.)
  2. Tap Scheduled.
  3. Tap the email that you want to delete.
  4. Tap Cancel send.

Since the option to schedule emails in Gmail has been unavailable for years, others have created programs to allow users to do so.

Some business-focused platforms, such as Contact Monkey, include it, but these are premium options. If you believe email scheduling is nothing new for Gmail, it’s probably because you work for a firm that does.

Simple browser plugins such as Schedule Email are also available. This one doesn’t add anything to what Gmail does by default, so there’s no purpose in utilizing it.

Use Boomerang to Schedule Email in Gmail

Boomerang is an option you may consider. This is a browser extension. It also includes a mobile version for Android and iOS, but keep in mind that this is a completely separate email client that does not add anything to your Gmail app (though it does support Gmail accounts.)

Boomerang is free to use but has a monthly fee of $4.99 for personal, $14.99 for pro, and $49.99 for premium.

You may plan up to ten emails each month for free. It is infinite if you pay. The Boomerang price page has a detailed feature analysis.

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You can schedule emails with Boomerang, but the free version also allows you to create reminders if you don’t receive a response, check if links in your email have been clicked, pause your inbox for peace of mind, and more. Everything is integrated into the Gmail desktop interface, which is fantastic.

If you need these additional functions, Boomerang is a wonderful option, particularly because you can test it out for free. If you just require the ability to schedule emails, continue using Gmail’s default functionality.

Learn More About Gmail

You now understand how to schedule emails in Gmail and send them later, whether you’re on a desktop or mobile device.

Now that you’ve mastered that, why not discover even more about what Gmail has to offer? For additional information, see our Gmail beginner’s guide.

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