How to Save an Email as a PDF in Outlook

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How to Save an Email as a PDF in Outlook

How to Save an Email as a PDF in Outlook

If you wish to save an Outlook email, you need convert it to a PDF file first. Here’s how to go about it.

Not sure how to save an Outlook email as a PDF? It’s not as clear as you think, but it’s still simple if you know how.

You may download your emails in Outlook by going to the Print menu. This option appears differently depending on the operating system, so we’ll teach you how to save Outlook emails as PDF in both Mac and Windows.

How to Save an Email as a PDF in Outlook on Mac

On your Mac, converting an Outlook email to a PDF is as simple as a few clicks. Here’s how to go about it:

  1. To begin, go to the email you wish to store.
  2. There are three dots in the top-right corner of the email; mouse over them to see More Actions. Press this button.
  3. Choose Print from the list that appears.
  4. Select Print from the top toolbar once again.
  5. PDF is located in the bottom-left corner of this window. When you click this, a list will appear; choose Save as PDF from this list.
  6. You may name your PDF and save it at this point.
  7. You’re finished when you click Save.

Related: The Best Tools for Microsoft Outlook

How to Save an Email as a PDF in Outlook on Windows

Converting an Outlook email to a PDF on Windows is just as simple and just takes a few clicks. What you must do is as follows:

  1. To begin, go to the email you wish to store.
  2. There are three dots in the top-right corner of the email; mouse over them to see More Actions. Press this button.
  3. Choose Print from the list that appears.
  4. Select Print from the top toolbar once again.
  5. Make sure the Destination option is set to Save as PDF. Otherwise, click this box and choose Save as PDF.
  6. At the bottom of the window, click Save.
  7. You may name your PDF and choose where it will be saved from here.
  8. Click Save and you’re done.
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Related: How to Export Emails From Outlook

Pairing With Microsoft Teams?

PDF attachments might sometimes take considerably more space than you intend. Microsoft Teams can assist with this. If you’re using Microsoft Teams, you may not even need to save a file from Outlook; you may just drag attachments into the app.

This may be a significant time saving and is just one of Microsoft Teams’ productivity highlights. Instead than downloading all of those large files, just drag and drop them.

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