It’s easy to neglect your email more often than you’d want. If you use Microsoft Outlook and could use some assistance with email checking, there’s a handy little function that enables it to read your emails to you.
Instead than sorting through countless emails, you may do other things while Outlook searches for and reads your emails. You will save time by doing so.
In this article, you’ll learn how to configure and utilize Microsoft Outlook’s read aloud function to read your emails aloud to you.
Getting Microsoft Outlook to Read Out Your Emails
Before you may use the read aloud function, make sure that Read Aloud is enabled in your Outlook version.
How to Confirm That Read Aloud Is Enabled in Microsoft Outlook
- Launch the Outlook desktop program and choose Home or Message.
- The Read Aloud tab should be on the right-hand side of the ribbon.
- Look for the Read Aloud symbol (an “A” with speakers) if you clicked on Message.
If the Read Aloud tab isn’t visible by default, you’ll need to activate it manually. Here’s how to go about it.
How to Manually Enable the Read Aloud Feature in Microsoft Outlook
- Click File in Outlook on your desktop.
- Scroll down and choose Options.
- Depending on your Outlook version, choose Accessibility or Ease of Access.
- Under the Application display options section, check the Show Read Aloud box.
- When you’re finished, click OK. The Read Aloud button should now appear in your ribbon area.
Related: Methods for Reading Text Out Loud on Android
How to Use the Read Aloud Feature in Microsoft Outlook
In Microsoft Outlook, you can utilize the Read Aloud function in two ways: in the email pane and in Immersive Reader mode. We’ll go through both approaches.
1. How to Use Outlook’s Read Aloud Feature in the Email Pane
- Open Outlook on your PC and choose the email to be read aloud.
- Navigate to the email and choose and highlight the text you wish to read, or press Ctrl + A to highlight all of the material.
- When you click the Read Aloud button, the narrator will read your email word for word and line by line.
- Autoscroll and auto-highlighting assist in keeping tabs and following along with your eyes.
- Please keep in mind that Read Aloud in Microsoft Outlook does not read graphics or email subject lines.
- To adjust how Read Aloud works in Outlook, utilize the playback controls at the top of the email window.
- The back and advance buttons will take you back to the previous line or to the next line, respectively.
- By pressing the relevant button, you may easily stop and restart play as needed.
- Using the voice selection, you may change the default narrator voice to any of the three accessible alternatives. Language packs in Windows might provide you with even more alternatives.
- You may change how quickly or slow the narrator reads by using the Reading speed slider.
- When you’re finished, click X to leave the narrator.
Related: How to Make Your iPhone Read Text Out Loud
2. How to Read Emails Aloud in Microsoft Outlook Immersive Reader Mode
Using the Immersive Reader function, you may view your emails in a different manner using Outlook.
The Immersive Reader removes superfluous formatting from pages, allowing for a more fluid and immersive reading experience. Here’s how to put it to use.
- Open Outlook on your PC and choose the message to be read aloud.
- In the ribbon area, choose the View tab.
- Click on Immersive Reader.
- Other features will appear, allowing you to further tailor your read aloud experience.
- To optimize your read aloud experience in Outlook with the Immersive Reader, try out various options.
- Depending on your screen size, choose Column Width to adjust the line length to Very Narrow, Narrow, Moderate, or Wide. This may assist you improve your concentration and understanding.
- If you prefer to read in the dark, you may change the color of the page by clicking on Page Color and choosing black or any other backdrop color of your choice. This may help you concentrate on the content being read aloud and decrease eye strain.
- Line Focus enables you to concentrate your attention entirely on one, three, or five lines at a time. This is accomplished by employing contrast to emphasize the line(s) being read. Make your pick in Line Focus, then click Read Aloud to see it in action.
- If you wish to increase the space between words, characters, or lines, choose Text Spacing.
- If you prefer breaking down words into syllables while reading, go to A-Z. Syllables, and then click Read Aloud. The words are divided into syllables and uttered with the proper word emphasis on each syllable.
Handy Read Aloud Shortcuts in Microsoft Outlook
When utilizing Outlook’s Read Aloud function, the following shortcuts might be useful.
- Start or exit Read Aloud with Ctrl + Alt + Space.
- Pause/Resume = Ctrl + Space Read it aloud.
- Increase reading speed by pressing Alt + Right.
- Reduce Reading Speed using Alt + Left.
- Ctrl + Right = Next Paragraph Read
- Ctrl + Left = Previous Paragraph Read
These are compatible with other Microsoft Outlook keyboard shortcuts.
Related: Every Microsoft PowerPoint Keyboard Shortcut Worth Knowing for Windows
Let Outlook Read It Out Loud for You
Whatever you do, some days are just busier than others. While you’re at it, you may have to deal with a slew of long official emails that need your attention.
You may use Read Aloud to have Outlook read your email messages to you so you don’t have to. If you’re in a shared working place, turn down your audio volume for sensitive, official, or secret emails.
For more privacy, you may wear headphones or headsets. If you’re firmly committed in the Microsoft Office environment, you can enjoy the same read aloud capability with Microsoft Word, for example.
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