How to Quickly Find Messages With Attachments in Gmail

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How to Quickly Find Messages With Attachments in Gmail

There are plenty of reasons to love Gmail.

It is entirely free. It provides free POP3 access to your email as well as free offline IMAP access to your email messages. Then there’s the ample storage capacity for hoarding thousands of attachments.

You may email files up to 25MB in size thanks to Gmail’s generosity. Any more than that, and it becomes a Google Drive link rather than an attachment. There is no harm in it.

But how do you search Gmail for attachments to view or delete? You rely on the strength of Gmail search.

Use the Power of Gmail Search

The advanced search operators in Gmail function as filters, sorting your inbox by sender, topic, and label.

You don’t have to be concerned about massive Gmail attachments clogging your inbox until you approach the 15 GB limit. The inbox is a virtual attic, but it also shares 15 GB with Google Drive and Google Photos.

Attachments are the proverbial “huge elephants” in your email. Assume you’ve received high-resolution images, films, or big database files. To conserve space, you may wish to discover, categorize, or eliminate them.

  • Find email attachments quickly and easily. This is useful when you can’t recall the file name, sender name, date you got the email, and so on.
  • Make some room. Storage capacity is plentiful but not infinite. If you have ever given or received photographs, videos, or huge database files on Gmail, you may wish to remove them to save space.

Even a novice should grasp the fundamentals of Gmail since it is simpler to cope with a less packed inbox before the flood of emails arrives. As a result, you should arrange huge attachments as soon as feasible.

How to Search Gmail for Attachments

Gmail advanced search operators or the Advanced Search fields in Gmail may be used to discover messages with attachments in a variety of ways. Let’s start with the Gmail advanced search operators and then move on to the usability of the built-in Advanced Search fields.

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With a few keystrokes, you may filter for a certain kind of attachment using the advanced search operators.

1. possesses:attachment—- Filter emails to just those with attachments.

2. consists of: drive|document|spreadsheet|presentation—- Messages with a Google Drive, Docs, Sheets, or Slides attachment or link are filtered.

For example, has:drive will filter messages that have a Google Drive attachment. See the image above.

3. document name:.doc This works pretty identically to the last one (but this one is the documented operator for searching attachment types).

You don’t need to use “has:attachment” with “filename:” since it already suggests that there should be an attachment included. A dot is also not necessary before the file extension. That is, filename:.doc Equals filename:doc

4. ————————————————————————————————————————- Filter emails that have doc files attached and that include [google] at the beginning of the name (whereas

filename:*google*.doc

looks for mails with documents attached that include “google” anywhere in the middle of the file name).

5. filetype:.doc OR filetype:.html —- Filter emails to just those that have.doc or.html attachments (or both).

6. filename:.doc AS WELL AS filename:html —- Filter out emails that have both.doc and.html attachments.

find attachments in Gmail

You may look for emails by message size. Something is generally attached to fat emails. Images or documents may be used. Previously, you had to search in bytes, which confused the average user. You may now use any size and Gmail will look for it. To indicate the size, use “m” or “mb.”

You may also narrow your search to older messages. Use the search modifier older than. As an example,

older_than:1y

will display any messages that are more than a year old.

The approach also does not exclude you from utilizing additional search criteria that would normally be used in any sophisticated Gmail search tactic. To acquire the attachments you desire, feel free to utilize wildcards or sender names.

Gmail now offers the “bigger” and “smaller” criteria for finding emails within a certain size range. As an example:

Substitute the numeral “5” and “10” with a number you want.

  • larger:10mb
  • smaller:5mb
  • And for everything in between: smaller:10mb larger:5mb
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See What’s Attached With Gmail Advanced Search

Using the operators listed above is all OK. However, newcomers may struggle to recall all of the operators. As a result, Gmail’s Advanced Search is the preferred method.

The Advanced Search window is often overlooked, although it may be used to locate huge attachments. Click on the little arrow next to Gmail’s search field to show the advanced search tool.

A total of eleven search fields provide all of the possible combinations. The search parameters are self-explanatory, but here are four essential fields to consider.

1. Before experimenting with other search parameters in the other fields, check the Has attachment checkbox.

2. Select “All Mail” from the Search field dropdown or limit it down more in the list of folders. For example, you may search simply your unread emails for attachments or any of the labels you’ve created.

3. If you have a certain size in mind for an attachment, utilize the Size section to enter a figure that is larger than or less than the number. The size may be specified in MB, KB, or bytes.

4. Limit your search to a certain time range by using the Date within fields.

5. Once you’ve completed all of the search requirements, you may store the filter for later use. Select Create filter. Simply click the blue Search button to execute the query for a quick search.

Emails containing attachments will be shown in chronological order, with the most recent emails at the top. If your search phrases do not provide the desired email attachment, you will have to seek for it. If you have a big and active inbox, you might expect to go through a few pages of results.

Find LargeGmail Attachments: Find Big Mail

Find Big Mail is a free tool that allows you to organize your emails based on their size. It does, however, need access to your Gmail account (using Gmail OAuth2).

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According to their privacy policy, they do not save your Gmail password and you may ensure that access is deleted soon after you use it in your Gmail account.

When you provide the tool access to your Gmail account, it will instantly begin scanning your messages. It might take some time. When it’s finished, you’ll get an email with a link to the statistics page:

Log into your Gmail interface, scroll through your label list, and look for any new labels produced by the FindBigMail app.

The labels will organize your largest emails by size:

  • Top (the largest emails).
  • 2mb’ messages contain more than 2,000,000 bytes.
  • ‘500kb’ messages have a size of 500,000 to 2,000,000 bytes.
  • ‘100kb’ messages have a size of 100,000 to 500,000 bytes.

Find Big Mail has done the legwork for you in a matter of seconds. Simply follow these two easy actions to clear your inbox.

  1. To read the huge mails with hefty attachments, click on each label.
  2. Then follow these Gmail steps to delete the email with the unwanted attachments.

If you need to clear up space quickly, empty the Trash using “Delete Forever.” Otherwise, it will be automatically deleted after 30 days.

Manage Your Gmail Attachments Like a Pro

Shared photos in Gmail are one of the most space-consuming items. Another megabyte hog is large PDF reports from the office. Who can say? You may need to group a couple of them into a new email. So strike a delicate balance between properly keeping them and eliminating them if required.

However, because of these sophisticated Gmail talents, you won’t have to spend any more time than required looking for them. Gmail browser features may also help you enhance your email experience.

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