How to Mass-Forward Multiple Emails in Outlook

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How to Mass-Forward Multiple Emails in Outlook

Even while email is ubiquitous, there are several things you can learn to make it even more helpful. For example, you could be wondering whether it’s feasible to forward many emails in Outlook at the same time.

You could wish to use this to transfer messages from one account to another for safekeeping, or you might need to swiftly send a large amount of mail to someone.

In any case, here’s how to send numerous emails in Outlook.

How to Mass-Forward Emails in Outlook

To begin, go to your inbox or the folder from which you wish to forward email. Then, while holding down the Ctrl key (or Command on a Mac), pick each email you want to forward.

To pick several emails in a row, click the first one, then hold Shift and click the final one to select them all. If you don’t want to use the mouse, you may use the arrow keys while holding Shift. Finally, if you wish to select all emails in your inbox or current folder, click Ctrl + A (or Cmd + A on a Mac).

Related: The Ultimate Collection of Microsoft Outlook Keyboard Shortcuts

You are now ready to forward the emails you have selected. Use one of the following approaches to do this:

  • Select Forward from the list that displays after right-clicking (or Control-clicking on a Mac) on one of the highlighted messages.
  • At the top of the screen, in the Respond area of the Home tab of the Ribbon, click Forward.
  • To utilize the forwarding keyboard shortcut, use Ctrl + F (or Cmd + F on a Mac).
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When you perform any of these actions, Outlook will produce a new message that includes all of the chosen messages as MSG files. Simply forward this mail to whoever you like, and they will have access to all of the communications through the linked files.

An Easier Way to Export Messages From Outlook

The approach described above for forwarding multiple emails in Outlook is fast and simple. However, it is not ideal when dealing with a big number of messages; the MSG attachments will most certainly be too tough to handle properly.

As a consequence, you should avoid using this approach if you wish to export all of your messages in order to relocate them to another email provider or anything similar. Instead, go to our instructions for exporting emails from Outlook.

Mass-Forwarding in Outlook Is Simple

Forwarding multiple emails in Outlook is simple using a few standard keyboard actions and the forward button you’re already familiar with. Just be aware that after a dozen or so messages, it gets unmanageable.

If your requirements are somewhat different, you may also set Outlook to automatically forward emails to Gmail.

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