How to Import and Manage Multiple Email Accounts in Gmail

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How to Import and Manage Multiple Email Accounts in Gmail

Why would you need a desktop email program to handle multiple email accounts when you can just add another (or two or three) email addresses to Gmail?

It is handy to use Gmail on both your PC and your phone. We’ll teach you how to add and manage numerous emails in your Gmail account.

Why Give Up Your Desktop Email Client?

For many years, I used a robust desktop email client. However, when I switched, I discovered that Gmail was just as wonderful, if not better. I no longer have to worry about backing up or relocating my profile, I’ve saved up many gigabytes of hard drive space, and no matter where I read my email, the same familiar inbox layout greets me.

In exchange, Gmail provides advanced search and spam prevention, as well as a clean look. If you want, you may use Gmail as a desktop email client.

Adding an Email Account to Gmail

Gmail, like a desktop client, can manage numerous email accounts. Furthermore, it simplifies importing mail from POP3 accounts by automatically filling in the needed POP server information.

How to Import an Email Account Into Gmail

Are you closing an old email account but want to sync your contacts and preserve your emails in Gmail? Then you should utilize the import option in Gmail.

Here’s how to import emails from an old Yahoo Mail or another webmail account:

  1. Open Google Mail, then click the wheel symbol in the upper right corner and choose See all options from the Quick settings sidebar that appears on the right.
  2. Navigate to the Accounts and Import option in your Gmail settings.
  3. Import mail and contacts is selected.
  4. Fill in your email address, click Continue, and then follow the instructions on the screen.
  5. Choose which information to import in the following window.
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Please keep in mind that Gmail can only import messages from your prior account’s inbox. If you wish to import mail from folders, you must progressively transfer the messages to your previous account’s inbox and, if necessary, label them as they arrive in your Gmail account. You can accomplish this in quantity with some organization and the correct skills.

How to Add Another Email Address to Gmail Using POP3

You’ll need to follow a somewhat different path if you want to manage another account while still using Gmail to send and receive emails.

Concerned about importing a large amount of spam? First, learn how to locate accounts associated with your email address.

Follow these steps to add a third-party email account to Gmail:

  1. Go to Settings > Accounts and Import in Gmail.
  2. Click Add a mail account under Check mail from other accounts.
  3. Gmail will usually pre-fill some information once you input the email address; complement the password and pick your desired settings.

If you wish to consider the second account as a different email account, create labels for the relevant accounts. In such scenario, I also propose archiving incoming messages (skipping the inbox). I’ll describe how to build a second inbox for an email account depending on its label in the second half of this post.

Once you’ve registered an account successfully, Gmail should offer to add it as an alias, which means you’ll be able to send emails from that address. If you accept, you must validate your new email alias as detailed below.

How to Add an Email Alias to Gmail

To add an email alias to Gmail, do this:

  1. Navigate to Settings > Accounts > Import.
  2. Click Add another email address under Send mail as.
  3. Enter your email address and then press the Next Step button.
  4. Check the pre-filled information, enter your password, and click Add Account.
  5. Wait for the confirmation code through email, click the confirmation link, or input the code and click Verify.
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Manage Multiple Email Accounts in Gmail

How should you handle your email accounts now that you’ve added them to Gmail? There are numerous solutions to this problem.

For example, you may handle all incoming mail the same and depend on your email aliases to automatically adapt. Alternatively, if you want to get rid of an old email address, you might set your aliases to Always respond from the default address and let your contacts figure out the new address on their own.

How to Enable Multiple Inboxes in Gmail

If you created email accounts for business or various projects, you should keep those inboxes distinct. In this scenario, I propose utilizing Multiple Inboxes, a defunct Gmail Labs feature.

Go to Settings > Inbox and choose Multiple Inboxes from the drop-down menu next to Inbox type.

How to Customize Multiple Inboxes in Gmail

With the Multiple Inboxes feature, you may generate up to five search queries that appear alongside your usual inbox.

I created distinct inboxes for my starred mail (Section 1), essential mail (Section 2), and drafts (Section 3). (Section 3).To establish query-based inboxes, utilize Gmail’s regular search operators. You may limit the number of talks per pane to 99. You may also put your many inboxes above, below, or directly next to your primary inbox.

You may construct your query by combining numerous search operators. This amplifies the power of the Multiple Inboxes feature. You may consult the official list of Gmail search operators or begin with our list of five Gmail search tactics you must know.

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You might attempt the following inbox-specific search queries:

  1. Filter for unread and essential emails. Gmail’s Default Inbox is automatically paired with Multiple Inboxes. However, some of Gmail’s Priority Inbox features, such as a distinct list of essential and unread emails, may be replicated. Simply enter the search terms is:important AND unread, and you’re done.
  2. Create an inbox with labels. If you decided to label and archive incoming messages from a new email account, this is a useful search query. For instance, I might use the label:MakeUseOf to filter for emails from my personal email account.

When you’ve completed configuring your various inboxes, it should appear something like this:

Here’s how to handle multiple Google accounts on your Android phone if you have more than one Gmail address.

Enjoy Your New Gmail Account Setup

Have you considered merging your Google email addresses now that you’ve consolidated all of your third-party email accounts in Gmail?

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