How to Extract and Download Multiple Email Attachments in Bulk

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How to Extract and Download Multiple Email Attachments in Bulk

Sharing files over email is fast and simple. However, using your email as permanent file storage is not recommended, particularly since the data might be destroyed or lead you to exceed storage restrictions. We’ll teach you how to download all of your email attachments in bulk.

You may gather all of your email attachments from services such as Gmail, Yahoo, and Outlook and save them on your local machine. You may use a number of techniques depending on your email provider, so check out the alternatives below and discover what works best for you.

How to Download Attachments From Multiple Emails in Outlook

If you use the Office version of Outlook to receive your emails, you may use OutlookAttachView, a free program, to download all of your attachments. It is compatible with all versions of Outlook from 2003, except Outlook Express.

To begin, download the software (the 64-bit version if you use 64-bit Outlook), unzip it, and run OutlookAttachView.exe.

This brings up the Mailbox Scan Options dialog box. You may choose the attachments you wish to scan for here. Options include, among others:

  • Which Outlook profile should be scanned?
  • Messages scanned in the previous X days
  • Exclude specific file types
  • Examine communications from particular individuals.
  • Examine attachments for particular text.

If you only want every attachment in your email, leave everything as is. When you’re ready, click OK to start the scan.

The scan is rapid, but it will take longer if you have a huge archive of emails. Unfortunately, there is no progress bar on the scan, so you have no idea how far it has progressed—you’re better off leaving it running in the background and returning later to check whether it’s done.

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After the scan is complete, you may browse through all of the attachments, with columns providing data such as Filename, File size, and Extension.

Hold Ctrl and left-click each row in turn to pick certain attachments. Alternatively, you may highlight all attachments by pressing Ctrl + A.

Then choose File > Copy Selected Attachments To (or press F4).You may format the file names and decide where to export the attachments from here. When you’re finished, click OK.

It will store all of the attachments you have chosen to the folder you have defined. They will not, however, be erased from your emails, so you will still be able to retrieve them using Outlook if necessary.

Related: How to Archive Emails in Outlook

How to Download Attachments From Multiple Emails in Gmail

The free Save Emails and Attachments Gmail add-on will save your attachments to Google Drive. What distinguishes it is that it will automatically run to scan for new attachments, which means you will never have to bother about manually conducting the procedure again. If all you need is a one-time export, it works just well.

  1. Navigate to the add-page on’s and choose Install > Continue.
  2. Choose a Google account and then click Allow > Done.
  3. Create a new spreadsheet in Google Sheets.
  4. Save Emails and Attachments > Add-ons Open the Sidebar.
  5. Set a Gmail Label for where the search should be performed, then define further criteria such as who sent the email or an After and Before date period (you need to set at least one of these filters).
  6. Click Download Settings, make any required changes, and then click Select Folder to select a Drive folder where the attachments should be saved.
  7. When you’re finished, click Save rule > Run. The add-on will also operate in the background and update itself when fresh emails match the rule requirements.
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You may save the attachments to Drive. To save a local copy, open Drive, right-click the folder, and choose Download. The folder may then be deleted from Drive to free up cloud storage space.

Related: How to Manage Your Gmail Inbox Using Google Tasks

How to Download Attachments From Multiple Emails in Any Mail Server

Mail Attachment Downloader is a useful tool since it works with many email providers, including Outlook, Gmail, AOL, Yahoo, and any mail server. It’s also free to use for personal purposes.

The main disadvantage is that certain functions are only available in the premium edition. This includes the ability to use various filters and download from numerous accounts at the same time. A detailed comparison may be found on the program’s license page.

Download the ZIP file, unzip it, and execute the EXE installer that comes with it. Launch Mail Attachment Downloader once it has been installed.

Select Settings. Choose your mail server (whoever supplies your email) and then enter your account and password. Read the black bar at the bottom since it provides important information—for example, to access AOL, you must activate POP.

When you’re finished, click Test Connection. If it still doesn’t work, check sure you have POP/IMAP enabled and that your account name and password are accurate. When you’re finished, click Save.

If you wish the attachments to be saved in a different folder, change the Save location. The tabs allow you to further modify the software. On Folder/Files, for example, you may restrict the search to certain folders. You may choose a date range in Search. Filters let you to define things like the sender and topic line.

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When you’re finished, click Connect and Download. The attachments will subsequently be saved to the folder you chose.

Avoid Sending Large Files as Attachments

We suggest Mail Attachment Downloader if you want a solution that works with most email providers and offers a plethora of customization and filtering options. However, if you don’t want anything complicated or are already using Office Outlook or Gmail, the other programs listed below will suffice.

Large files should not be sent as email attachments. It is sluggish to transmit and receive data, and it just serves to clutter storage space. Instead, consider alternate techniques such as cloud storage or file-sharing services.

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