How to Add and Remove Email Accounts on iPhone and iPad

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How to Add and Remove Email Accounts on iPhone and iPad

Nowadays, most individuals have more than one email account. You may have one for business and one for personal emails, or one for essential communications and one for automated material such as newsletters. In any case, the Mail app for iPhone and iPad allows you to link them all.

We’re here to assist whether you’re new to iOS, have a new email address, or want to delete one you no longer use. We’ll walk you through creating and canceling email accounts in Mail on iPhone and iPad.

Add an Email Account to Mail on iPhone and iPad

You may add an email account to Mail on iOS in two ways: automatically or manually. Of course, automatically is the recommended option since it requires less effort on your part. So we’ll start with this approach.

Add an Email Account Automatically

If you use an email provider such as Google (Gmail), Yahoo, or Outlook, you may set up your Mail account instantly in a matter of minutes by following these steps:

  1. Open your device’s Settings app.
  2. Select Passwords & Accounts for iOS/iPadOS 13 and earlier. Select Mail > Accounts on iOS/iPadOS 14 and later.
  3. Scroll to the bottom and choose Add Account.
  4. From the list, choose the email provider for your account.
  5. The specific steps vary depending on the sort of account you choose, but you’ll eventually arrive at a screen where you’ll input your email address and password.
  6. To validate your email account, tap Next.
  7. Select the other things you’d want to utilize for the account, such as Calendar and Contacts, if applicable.
  8. Tap Save.
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Add an Email Account Manually

If your email provider isn’t mentioned, you’ll have to manually set up your account. While this procedure takes a little longer, it is not difficult if you have the necessary parameters. This is how it works:

  1. Open your device’s Settings app.
  2. Select Passwords & Accounts for iOS/iPadOS 13 and earlier. Select Mail > Accounts on iOS/iPadOS 14 and later.
  3. Scroll to the bottom and choose Add Account.
  4. At the bottom of the list, choose Other and then Add Mail Account.
  5. Enter your name, email address, password, and optional account description.
  6. Tap Next.
  7. Select the account type (IMAP or POP) at the top and input the parameters.
  8. Tap Next.
  9. If the information is valid and you are not prompted to change it, hit Save.

Related: An explanation of IMAP versus POP

Do you need assistance with your email account settings for this manual process? Apple provides a useful support website for this reason. Go to Apple’s Mail Settings Lookup page, type in your email address, and then click the Look up settings button.

The settings for the receiving and outgoing mail servers will then be shown. Simply enter these settings into your iPhone or iPad as specified in step 7 above, and you’re done.

You may also go to the website of your email service provider and get the Mail settings you need. For more information, see Apple’s Mail settings page.

Manage Your Mailbox Settings on iPhone and iPad

Some email services provide extra tools for managing your inbox. So, after you’ve created your account, make sure to check out the account information page. Here are a few such examples:

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Exchange accounts: You may choose Mail Days to Sync from a day, week, or month. On the account’s screen, you may choose the option to make an automated reply.

Outlook accounts: Similar to Exchange accounts, you may choose the Mail Days to Sync. Choose from No Limit, one day, three days, a week, two weeks, or a month.

Hotmail accounts: There are a few options for Hotmail accounts that you may change. Tap Advanced at the bottom of the popup window after selecting this account type from the list. Then decide where to relocate discarded messages, when to erase deleted messages, and whether to encrypt messages by default.

Choose a Default Email Account

When you respond to or forward an email in Mail, the email account and address used are the same as the account from which the email was received. However, while creating a new email, you should choose one account to use as the default:

  1. Select Mail from the Settings menu on your smartphone.
  2. Choose Default Account at the bottom of the screen, under Composing.
  3. Select the email account that you wish to use. This marks it with a checkbox.
  4. To return, tap the top arrow, and you should see the account you designated as the Default Account.

Even if you have a default account, you may modify the from email address before sending a message. Tap the From field in the New Message window.

After that, you’ll get a list of your email account addresses. Choose the one you wish to use, and it will appear in the From area. To continue writing your message, tap anywhere in the email.

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Delete or Deactivate an Email Account on iPhone and iPad

You may wish to delete an email account from the Mail app at some point. Perhaps you no longer use the email address, or you just wish to deactivate it temporarily.

To do so, return to Settings > Passwords & Accounts (iOS 13 and prior) or Settings > Mail > Accounts (iOS 14 and after) and pick the account.

Delete an Email Account

Tap Delete Account at the bottom of the account information screen. You will be prompted to confirm this action. If you change your mind, hit Cancel instead of Delete Account.

Deactivate an Email Account

Simply switch off the Mail toggle, as well as those for the linked applications, on the account’s information screen. This makes it simple to reactivate Mail for that account later on. Return to this location and reactivate the toggle.

Have Your Email Accounts in Mail on iPhone and iPad

You may only have two email accounts on your iPhone, or you may have ten or more. In any case, it’s comforting to know that the Mail app on your iPhone and iPad can manage them all.

If you don’t like Mail, there are plenty of alternative iPhone email programs that can manage multiple accounts.

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