Google Workspace vs. Google Spaces: What’s the Difference?

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Google Workspace vs. Google Spaces: What’s the Difference?

Not only has Google made huge advances in search engines, but also in workplace communication. The firm offers a variety of applications and features that teams may utilize to improve their productivity, many of which are simple to combine with other apps.

Workspace and Spaces are two of Google’s most well-known collaboration solutions. Many individuals mistake the two; thus, how do they differ? Let us investigate.

What Is Google Workspace?

In June 2021, Google made its Workspace function accessible to all customers, even those on free subscriptions. In a nutshell, Workspace is the umbrella term for all of Google’s project management software platforms.

These include:

  • Gmail
  • Google Drive
  • Google Docs

Google Workspace includes Hangouts and Meet, as well as a number of additional applications.

You may have known this all-encompassing platform as G Suite before it was rebranded to Workspace. Google changed the name in 2020 in order to convert consumers’ perceptions of G Suite from a collection of applications to an integrated service.

Google Workspace does not have a single mobile app at the time of writing in August 2021. It does, however, have one that you can access via your web browser, and you can access specific programs, such as Gmail, from your smartphone.

What Is Google Spaces?

Google Spaces was once one of Google’s numerous dormant projects. Google Spaces was launched in 2016 to provide a simple way for teams to share folders, URLs, and other files.

But isn’t it the same as Google Drive? No, it does not. Absolutely not. Rather than serving as a repository for files and folders, Google’s objective with Spaces was to allow teams to exchange important papers and talk with one another.

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Users may use Spaces to establish a “Space” and invite others to join them. Users may then converse whatever they wanted in each Space.

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One year after its first release, Google decided to retire the original version of Spaces.

The fact is that the 2021 version of Google Spaces isn’t all that different from its predecessor. You may continue to connect in real-time with your project partners in the new edition of Spaces. You may also exchange files and create tasks, as well as execute a variety of other operations.

Google Workspace vs. Google Spaces: The Key Differences

You now have a better grasp of Google Workspace and Spaces. You also understand that, although they may seem identical from the outside, the two platforms serve (or have served) completely distinct purposes.

To see how diverse they were, let’s divide them into distinct areas, which you can find below.

Target Audience

Both the new and old Spaces versions emphasize rapid internal communication. Users may post items inside their areas to obtain more instantaneous responses, rather than doing the same in, instance, an email thread.

While Google’s objective with Workspace is to assist teams better their internal productivity, that is not the platform’s only function. Workspace helps consumers become more effective in all areas of work and study, not just Google.

Workspace accommodates both groups and individuals. While one user may use Google Drive to share folders with others, another may want to store all of their papers in one location.

App Integrations

It’s crucial to remember that Google Workspace is an all-in-one platform for managing all of your Google applications. However, many applications in this ecosystem may be integrated with third-party systems.

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The project management system monday.com is one example of a service that may be used in combination with Google Workspace. You may combine both your Google Drive and your Calendar using this solution.

Related: How Monday.com Can Boost Team Collaboration

Other systems that incorporate Google Workspace applications include Salesforce, a prominent sales tracking tool, and HubSpot, a customer relationship management (CRM) solution.

Google Spaces, on the other hand, is a more natural function. If you note that the interface and concepts are similar to messaging services such as Slack and other instant messaging services, this is Google’s attempt of competing with these solutions.

Spaces, as a feature inside an app, focuses on merging Google’s other products. This can be seen in the way you may share meetings from your Google Calendar, Sheets papers, and so on.

Interface

Whether you use Google Workspace, Spaces, or both, you will find that none is difficult to use. You may access your applications by clicking on the Google apps option in your email toolbar. This is shown by the symbol, which has nine dots spread over three rows of three.

Google has done a good job in designing the Spaces interface. You may select whether to travel between the group chat, files, and tasks on each of your Spaces. This will appear on the right-hand side of your screen when you open a folder.

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Purposes

The reason Google launched Workspace and both the old and new versions of Spaces is perhaps the most important distinction between them. Although both concentrate on communication, the goal of Workspace is to minimize overload and enable teams maintain as many of their applications in one location as feasible.

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Google Spaces, on the other hand, is part of an instant messaging network and focuses on real-time collaboration. Teams utilize this functionality to swiftly exchange crucial papers and discuss about issues that don’t need a long Gmail thread.

Another distinction between Google Workspace and Google Spaces is that Workspace expands the ability to save documents and point back to them for future reference. Teams, for example, may use Google Drive to establish accessible files and folders, and emails can be archived.

Google Workspace and Spaces: Use Both of Them With Each Other

That’s all there is to it. You now understand the difference between Google Workspace and Google Spaces. Google has fine-tuned its G Suite services with Workspace to provide a more user-friendly method to utilize its applications with less friction.

Teams may boost productivity by eliminating the need to have hundreds of tabs and applications open, as well as combining their preferred apps with other platforms.

Spaces is merely one feature inside a larger program, but it may be a fantastic method for teams to easily exchange documents and information. Workspace and Spaces serve distinct purposes, and if you’re wondering if you should utilize one or the other, the answer is definitely both.

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