Combine Your Email Accounts Into a Single Inbox: Here’s How

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Combine Your Email Accounts Into a Single Inbox: Here’s How

Juggling many email inboxes may be difficult. Fortunately, all of the major email providers — Gmail, Outlook, and Yahoo — allow you to merge your email accounts into a single inbox, allowing you to send and receive email from a single location on the web.

This will be especially useful for those of you who dislike the thought of utilizing a desktop client.

Are you spending time checking many inboxes every morning? Please stop! Follow our step-by-step instructions for Gmail, Outlook, or Yahoo to have all of your emails in one consolidated inbox.

Gmail

Getting all of your other email accounts into your Gmail inbox couldn’t be simpler with Gmail. The function is included into Gmail’s default settings. Go to your settings and do the following…

Click Add a mail account under Accounts and Import>Check mail from other accounts. A new window will appear in which you can input your other email address.

Gmailify

Gmailify, a service developed last year, simplifies the procedure for various email systems. When you use the aforementioned approach to add your Yahoo or Hotmail/Outlook.com address, Google will ask you whether you want to utilize Gmailify to connect your accounts. In this situation, all you have to do is log in using your email account credentials, but you must allow Google complete access to that account.

You will not be able to access any of the extra options described below, including adding labels. If you wish, you may manually establish a filter for all emails arriving from your Gmailify-linked account.

POP or IMAP

Add your name and email address to add a POP or IMAP account. You may optionally specify whether or not the address should be used as an alias.

When you enable thealias option, you will only be allowed to send email on behalf of that account, but you will not get answers or messages in your Gmail inbox. If you wish to handle that second email address from your Gmail inbox, uncheck the treat as an alias option.

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The password for the account you wish to add to your Gmail inbox will be requested next. Other server and port information is normally pre-populated for you, but in rare circumstances you will have to input it yourself. If you’re adding a work email, request these settings from your IT administrator.

A verification code will be emailed to your secondary email address. This may wind up in your trash bin, depending on your email provider. You should be able to send and receive emails straight in your Gmail inbox after entering that verification code.

Using Alternative Email Addresses

When creating a new email, you should now see a drop-down menu in the Fromfield from which you may choose which address to send a message.

If you wish to remove those accounts from your Gmail at any moment, just go back to Accounts and Import>Check mail from other accounts and select delete or unlink.

Outlook

You may now utilize Outlook to establish a unified inbox by opening a web-based interface and replacing Hotmail. Sign in with your Microsoft Live account, or create a new one if you don’t already have one.

To add additional accounts to your Outlook.com mailbox, follow these steps:

Select Options by clicking the gear symbol. ClickConnected accounts under Accounts. There are two alternatives under Add an email account: adding a Gmail account or any other kind of account.

If you link a Gmail account, you may do so as a send-only account or as an account that will be totally managed by Outlook.

You will provide Outlook access to your Gmail account, just as you did with Gmailify. Outlook will have access to your email messages and will be able to read, send, delete, and manage them. Other email accounts will need you to manually input your email address and password, as well as your POP/IMAP settings. (If you are uncertain about these options, leave the box unchecked.) Manually setup account settings, and Outlook may be able to identify them automatically.)

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In both circumstances, you may specify whether the imported mail should be placed in its own subfolder or in an existing folder, and you can even add custom labels.

After completing these procedures for all non-Gmail accounts, you should get a verification email at your secondary email address allowing you to send emails from your Outlook account.

You’ll be able to pick your sent from address within the compose window, just as in Gmail.

All newly added accounts will be shown under Manage your associated accounts. You may also use the buttons just above the list of email accounts to modify, refresh, and remove accounts.

Yahoo

If you want to utilize Yahoo Mail as your main mailbox, sign in to your account and do the following steps:

Select Settings from the gear icon. Go to the Accounts tab to add more accounts or mailboxes.

Click When you add a new mailbox, a popup window will appear with five options: Yahoo, Google, Outlook, AOL, and other. In the case of the first four, you will just need to log in with your credentials and allow Yahoo access to that account.

Unfortunately, choosing Other results in the disheartening notification that your email provider is not currently supported, so if you use anything other than these four types of email, you won’t be able to link it to your Yahoo account.

After logging in, you may choose the name that will appear when emails are sent from that account through Yahoo, as well as an inbox name. That mailbox will now be shown alongside your regular Yahoo inbox.

Make sure your Yahoo inbox is open if you wish to send an email from it. If you wish to send it from a linked account, make sure the account’s inbox is open. You cannot choose the address from a drop-down menu, like you do in Gmail or Outlook.

Return to Settings > Accounts, click on the email address you wish to delete, and then click Remove inbox.

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Mail Forwarding

It’s also worth mentioning that if you don’t want to access your email accounts through POP, you may always utilize the workaround of forwarding your emails to your main inbox, provided you allow that account permission to send email. Email forwarding options are available in Gmail, Outlook, and Yahoo.

Gmail

Go to Settings in Gmail and choose Forwarding and POP/IMAP. ClickAdd a forwarding address underForwarding. Simply enter the email address you wish to use as your main inbox and be sure to click the verification link in the email you get.

Outlook

Click the Gear icon in Outlook and then Options. Navigate to the Forwarding tab in Accounts.

You must validate your account by obtaining a verification code through text message to your phone number. After entering the verification code, reload Outlook and you should be able to input an email address to which you want to forward emails. (According to Outlook, email forwarding needs authentication to prevent spammers from abusing the service.)

Yahoo

Click the gear icon in Yahoo and go to Settings > Accounts. At the top of the Accounts page, click on the Yahoo email address. You may enter a forwarding email address at the bottom of the screen. In your Yahoo inbox, you may also mark forwarded emails as read.

Your Email Inbox Sorted

We demonstrated how to merge your Gmail, Outlook, and Yahoo inboxes. You may now check all of your email accounts from a single inbox. This should make it easier for you to keep on top of your emails and spend less time doing so.

We also provide tools to help you manage email newsletters and keep spam at bay.

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