Is there anything else as useful, common, and aggravating as an email inbox? It’s been around forever, and we’ll keep using it as long as we keep using it, and as long as we keep using it, people like me will keep writing about it. You undoubtedly believe that taming a lion is simpler than taming your email, but there are technologies that will make you reconsider.
Some email providers have built-in capabilities that will handle the majority of the hard organizing work for you. Some email gurus have developed strategies to assist you in dealing with a congested inbox and reclaiming inbox organization. Then there are gamification alternatives that make dealing with your unopened emails enjoyable. Use one or all of them; either way, reclaim control of your inbox now!
Do you have a gnawing feeling in your stomach every time you check your inbox? The phrase “never-ending treadmill” may be appropriate Because those emails simply keep coming in. Even if you empty it completely, it will re-fill within a number of hours (or, God forbid, minutes).Tony Hsieh, CEO of Zappos.com, devised a method to address this specific problem.
He refers to it as the “Yesterbox Technique,” and the idea is simple: when you open your email, your to-do list for today includes all of your emails from yesterday. This limits the number of emails you must handle. As you read, react, and delete emails, the amount of outstanding emails decreases, giving you a feeling of accomplishment and progress.
Of course, there’s more to it than that, and you can read the full description of the approach on yesterbox.com.
Emails wouldn’t be so horrible if we didn’t have to deal with such a large amount of them. When you see a million emails that need to be addressed, it’s easy to get paralyzed by fear or laziness. Why not make the entire thing into a game? That’s what the creators of the Email Game wondered.
The goal of the Email Game is to empty your email as quickly as possible. We don’t want to pick all and delete all of your emails at once, which would be really satisfying, so Email Game shows you one email at a time. You have the option of responding to it, archiving it, or boomeranging it (brings it back to your inbox after a set period of time).All of these actions will get you points.
At the conclusion, you may check your overall score as well as how much time you saved by playing the Email Game. The scores are meaningless, but the game itself is a terrific way to turn an otherwise boring activity into something interesting. Read Justin’s Email Game review.
Did you know that Gmail automatically sorts and organizes your inbox by priority? It’s a feature called Priority Inbox, and it’s the ideal combination of easy and useful. By default, it splits your inbox into three sections: priority emails, starred emails, and everything else. You can add additional parts if you like, and you can choose which labels filter into which sections automatically.
You’ll never have to sift through Facebook alerts or irrelevant newsletter updates again; they’ll be at the bottom of your inbox until you’re ready to see them. Everything crucial will be at the top, ready for you to confront as soon as possible.
Filters are another excellent method for keeping your email tidy. You might think of them as incoming email criteria: if an email meets any of your filters, it will be sorted based on the actions associated with that filter. You may, for example, create a filter that takes any emails from “email@example.com” and classifies them as “Work.”
The process of creating filters is simple yet versatile. Filters have some incredibly innovative applications, and your imagination is the only limit on how you may utilize them. Check out Craig’s Gmail filters for better inbox organization.
Have you ever felt that you’re sending out the same emails, answers, and messages on a daily basis? You need scripted replies. “What are those?” you inquire. Assume you have a shelf of cans, each containing a different form of email answer. You open the can, get one out, and send it when you need one. Alternatively, template email answers.
These may save you a lot of time. That’s a LOT of time. Tina’s introduction of Gmail premade answers provides an in-depth look at what you can do with this fantastic function.
Managing a single email account is difficult enough. What if you need to manage two email accounts? Or even more? Not only do you have to sign in and out often (unless you use a desktop email client), but switching from inbox to mailbox is inconvenient. If each inbox is big enough, you’ll be in a state of continual chaos.
Fortunately, Nancy has prepared a tutorial on combining email accounts into a single one. She walks you through the steps for Gmail, Yahoo, Outlook (previously Hotmail), and general mail forwarding. This method may revolutionize emailing for those of you who have many email accounts.
There’s no reason why you should be overwhelmed with dread when you peek at your email. Email should not be annoying or frightening. Using the strategies and resources provided above, you can turn that around and begin living a new life free of inbox anxiety. Don’t let email dominate you; instead, master it!
Do you have any additional suggestions or techniques for recovering your inbox? Please leave them in the comments!
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