4 Ways to Respond to a Job Offer via Email (With Examples)

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4 Ways to Respond to a Job Offer via Email (With Examples)
4 Ways to Respond to a Job Offer via Email (With Examples)

When you get a job offer in your inbox, you feel a surge of optimism. It may be your ideal job, or it could be a substandard offer that indicates your job hunt isn’t finished. In any case, you must notify the employer of your choice.

Your reaction will be one of four alternatives, depending on the offer: acceptance, rejection, negotiation, or contemplation. While making a choice may come naturally to you, professionally expressing yourself may not. Consider how to reply to a job offer in each of the four circumstances.

1. How to Ask for More Time to Consider a Job Offer

The first employment offer is usually made over the phone, and is referred to as a “verbal.” But you’re not supposed to respond at that moment, so don’t feel obligated to. Thank the employer for the offer and let them know you’ll respond as soon as possible.

If the recruiting manager expects a response by a specific date, they will notify you. If they don’t provide you any particular, you should inquire when they’d want your response. A common time frame for considering a job offer is one week.

Following the verbal, you will get an email with the official written offer, which will contain further information about the position as well as pay and benefits information. When you’re ready, you may react to the written offer with your own email.

If you want to take your time thinking about the offer, send back something like this:

Dear [Recipient Name],

Thank you for informing me about the Product Manager employment offer.

I’m sorry for delaying my official answer to the job offer, but I’m carefully studying the details and would need a few days to think about it. Could I respond to your offer by the 18th?

Thanks in advance.

Kind regards,

[Your Name]

How to Ask for More Information About a Job Offer

An Asian man sitting at a table and taking notes

Some organizations will provide you enough employment information to enable you to make an informed selection. However, many do not, and you will need to contact them to request further information before making your final selection.

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Here’s what such an email would look like:

Hello [Recipient Name],

Thank you for taking the time to consider me for the job of Sales Manager. I appreciated the interview process and am excited to be a part of the team!

After studying the offer, I had a few concerns for you, mainly concerning the health insurance and paid leave. Is this something you’ll be able to discuss soon? I’d welcome clarity on those words, and I’m available to take your call as soon as possible. I’m available most afternoons around 2 p.m.


[Your Name]

2. How to Negotiate a Job Offer

Woman seated on the floor and using a laptop

If the parameters of the offer are not acceptable to you, don’t be afraid to bargain. Accepting a low-paying job may harm your mental health and professional advancement in the long term, so do yourself a favor and demand what you are worth.

Most negotiations are conducted over the phone, with specifics verified by email, but you must initiate the discussion by sending an email. This is how it would look:

Hello [Recipient Name],

Thank you again for informing me about the offer earlier. Working with Apex is something I’ve wanted to do for a long time, and I’m pleased to be a part of the team.

However, I have some concerns concerning the pay plan and would want to know when you are available to discuss them.

Do let me know. Thanks for your help in advance.


[Your Name]

You may announce your plan to bargain directly, but it’s probably more polite to be a bit… diplomatic.

How to Negotiate When You Have Another Job Offer

A young black man is sitting at a table on a laptop working

If you submitted several applications, you may get multiple employment offers at the same time. It’s critical to inform both employers, but do it in a neutral, courteous way. It will expedite the closing process and put you in a better position to negotiate more advantageous conditions.

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Here’s what such an email would look like:

Hi [Recipient Name],

I was overjoyed to be offered the position of Backend Developer at [Company Name]. Thank you for the easy interview and your patience in resolving all of my issues.

I wanted to let you know that I got an unexpected job offer this week, and although that position also interests me, working with you would be my first option. The compensation offered, however, was much larger than this offer. And this complicates my choice.

Is there opportunity for bargaining in terms of compensation and benefits?


[Your Name]

If the employer recognizes how valuable you are, they will revise their offer and make a counter-offer. If not, it is up to you to decide what is best for your career—the smaller offer may provide a greater opportunity for professional progression or have excellent learning possibilities. Everything is dependent on what is essential to you at this point in your career.

3. How to Accept a Job Offer

If you decide to accept a job offer, make your email brief and to the point. You should thank the employer for the offer and then clearly accept the employment offer. Mention the agreed-upon job title and start date, and conclude with an inquiry concerning the next steps.

Write back something like this:

Hello [Recipient Name],

Thank you for sharing the specifics of the offer with me earlier. I’ve reviewed the conditions and am excited to join your team as a content strategist. I’m ecstatic about this opportunity and can’t wait to begin on February 7th!

Please advise me of the next stages and if you need any further documents or information from me.


[Your Name]

Before accepting a job offer, be sure to look for these employer red flags.

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4. How to Decline a Job Offer

A view from above of a white table with a person working at a laptop

If you determine that a job offer isn’t appropriate for you after thorough evaluation, you should notify the company. This may not be the simplest thing to say—rejection hurts regardless of which side you’re on. Even if you think an employer went out of their way to sell you the position, “no” is part of the job search process for both sides.

Keep the email brief and polite—you want to seem thankful, but you don’t need to go into great detail about why you’re declining the offer. Finish with an invitation to remain in contact.

Here’s an example:

Hello [Recipient Name],

Thank you for giving me the opportunity to meet the team last week. It was fantastic to hear more about the Growth Strategist role, and I was overjoyed to be hired. However, after careful consideration, I’ve concluded that this job is not the greatest match for my professional objectives at this time.

It’s been a joy getting to know you, and I hope we can work together again in the future. Please stay in contact!


[Your Name]

One Email Closer to Your Dream Job

It is critical that you respond to employers professionally. With the aid of this essay, you can be certain that your answer will be well-articulated.

You may wish to improve your writing abilities so that you can compose emails, memos, and letters when the occasion comes.

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